The Affordable Care Act (ACA) and related guidance requires all employers that are subject to Fair Labor Standards Act (FLSA) to provide an exchange notice to all employees by October 1, 2013. As illustrated by the following excerpt from US Department of Labor technical guidance, there are a multitude of requirements for the notice content:

The notice to inform employees of coverage options must include information regarding the existence of a new Marketplace as well as contact information and description of the services provided by a Marketplace. The notice must also inform the employee that the employee may be eligible for a premium tax credit under section 36B of the Code if the employee purchases a qualified health plan through the Marketplace; and a statement informing the employee that if the employee purchases a qualified health plan through the Marketplace, the employee may lose the employer contribution (if any) to any health benefits plan offered by the employer and that all or a portion of such contribution may be excludable from income for Federal income tax purposes.

Regardless of whether employees are full-time or part-time and regardless of whether they are eligible for benefits, you must notify them by October 1, 2013.

To comply, you must prepare now. Complicated? Yes. Easy to do? No.

 Let ADP help you stay in compliance with the ACA today…

Whether you are a current client of ADP or have an alternate benefits, payroll, HR or financial system in place*, ADP can help you…

• Maintain ongoing compliance with employee notice requirements for new hires
• Retain proof of printing and mailing in accordance with Department of Labor (DOL) and FLSA
• Reduce shared services training and burden of communicating marketplace options

…and every step of the way.

These notices are just the first step. ADP is with you for the long haul. Our proven infrastructure is poised to provide comprehensive ACA support, including help with workforce planning, eligibility, affordability, enrollment, exchange management and reporting.

ADP has experience and expertise helping clients comply with many different legislative requirements. With this support behind you, you’ll gain the clarity and confidence you need to help you make key decisions today. You’ll also get the support you need to help you keep up with this evolving legislation and drive business growth.

For more information, please call us toll-free at (855) 339-8760

*ADP SmartCompliance enhances Deltek, Kenexa, Kronos, Lawson, Microsoft Dynamics, Oracle, SAP, SuccessFactors, TEAMSoftware, and other leading payroll, HR and financial systems.

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